Purchase Order

Description
The Concur Invoice Purchase Order (PO) web service allows clients to send PO-related data in order to identify and resolve match exceptions on invoices. Clients can use this data in a variety of ways, including:
  • Configuring match rules that compare the PO to the invoice
  • Viewing the invoice and its associated PO side-by-side, to resolve exceptions
  • Make selected updates to the PO in Concur (such as a unit price or quantity), in order to resolve exceptions
The client remains the PO system-of-record. Creation, routing, and approval of POs is done only in the client system, not within Concur. The web service provides real-time access to approved PO data.
Works With These Concur Products
  • Invoice for Concur Professional/Premium
Concur Connect API Structure

Refer to Web Services > Core Concepts for:

  • Detailed information regarding the format, structure and process of making calls to a Concur Web Service.
  • Information on authentication and authorization for all Concur Web Services.
  • Information on registering and enabling partner applications to use Concur Web Services.
Product Restrictions

You must have the Concur Invoice product to use this web service.

Concur products are highly configurable, and not all clients will have access to all features.

Partner developers must determine which configurations are required for their solution prior to the application review process. Use the Developer Forum if you have questions about the configuration settings.

Existing clients can work with Concur Advantage Technical Services to create custom applications that work with their configuration.

Resources

The version 3.0 documentation includes the data model and tools to send test requests to your developer sandbox.

Version 3.0 Purchase Orders

Version 3.0 Purchase Order Receipts

Version 1.0 documentation includes the data model and example requests and responses.

Version 1.0 Purchase Order

Additional Information

Responses and Errors

Responses and Errors

Refer to the HTTP Codes page for details of the common responses and errors.

Invoice Purchase Order Errors

The web service will not return a 4xx HTTP response code for a batch operation even when every item in the batch failed to be created, updated or deleted. The client must inspect the response to look for warnings or errors with individual batch items.

XML Response Error Codes:

Error Code Message
1000 The PO number is missing or invalid.
2000 There was no vendor found for the supplied Vendor Code and Vendor Address Code.
3000 The Currency Code is missing or invalid.
4000 There was no policy found matching the supplied External Id.
4001 The policy does not support purchase orders.
4002 The policy cannot be changed on the purchase order.
5000 The purchase order does not contain any line items.
5001 The line item must contain expense type or account code, but not both.
5002 The line item expense type is invalid.
5003 The line item account code is invalid.
5004 The line item tax and unit price must both match positive or negative.
5500 The line item contains an allocation, but no allocation form is defined.
5501 The line item allocation amounts exceed the line item total.
5502 The distribution amounts for a line item must match the line item amount positive or negative.
5503 The distribution amounts for a line item cannot be zero.
5600 The external id for the line item is not unique across the purchase order.
6000 The Ship To Address is missing or invalid.
6001 The Bill To Address is missing or invalid.
8000 A required field is missing.
8001 A field’s value exceeds the maximum length allowed.
8002 A field’s value is not the correct data type.
8003 A field’s value is an invalid list item.
8004 A field’s value is an invalid connected list item.
8005 The Country Code is missing or invalid.
8006 A value was supplied for a field that is not part of the form.
9999 An unexpected error occurred.

Field Codes:

The following field codes are used for error codes in the 8000 range, and identify which field is causing an error. Typically field codes are used when validating an XML element's value against a form field’s configuration for the supplied policy.

The table below lists all the field codes and at what level they are available. For example: Custom1 can point to an element at the purchase order or line item level where as PoNumber would only display for the purchase order level.

Code
Ship To / Bill To
Purchase Order
Line Item
Allocation
Address1 Y N N N
Address2 Y N N N
Address3 Y N N N
Amount N N N Y
City Y N N N
CountryCode Y N N Y
Custom1 N Y Y Y
Custom2 N Y Y Y
Custom3 N Y Y Y
Custom4 N Y Y Y
Custom5 N Y Y Y
Custom6 N Y Y Y
Custom7 N Y Y Y
Custom8 N Y Y Y
Custom9 N Y Y Y
Custom10 N Y Y Y
Custom11 N Y Y Y
Custom12 N Y Y Y
Custom13 N Y Y Y
Custom14 N Y Y Y
Custom15 N Y Y Y
Custom16 N Y Y Y
Custom17 N Y Y Y
Custom18 N Y Y Y
Custom19 N Y Y Y
Custom20 N Y Y Y
Custom21 N Y N N
Custom22 N Y N N
Custom23 N Y N N
Custom24 N Y N N
Description N Y Y N
DiscountPercentage N Y N N
DiscountTerms N Y N N
ExtermalId Y N Y N
LineNumber N N Y N
Name Y Y N N
OrderDate N Y N N
PaymentTerms N Y N N
PoNumber N Y N N
PostalCode Y N N N
Quantity N N Y N
RequestedBy N Y Y N
RequestedDeliveryDate N Y Y N
Shipping N Y N N
ShippingDescription N Y N N
StateProvince Y N N N
SupplierPartId N N Y N
Tax N Y Y N
Total N Y Y N
UnitPrice N N Y N

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Last Modified: 10/18/2013 11:16 AM PDT