Attendees v4

This API provides users with the capability to retrieve and manage attendee detail information.

Most common use cases for this API involve two major workflows:

  • The retrieval of attendee information for potential attendees to add to an expense.
  • The retrieval of attendee detail information for attendees previously associated with an expense entry.

Prior Versions

  • Attendees v3 documentation is available here.

Limitations

This API is only available to partners who have been granted access by SAP Concur. Access to this documentation does not provide access to the API.

Products and Editions

  • Concur Expense Professional Edition
  • Concur Expense Standard Edition
  • Concur Invoice Professional Edition
  • Concur Invoice Standard Edition
  • Concur Request Professional Edition
  • Concur Request Standard Edition

Scope Usage

Name Description Endpoint
attendee.read Read only access to attendees. GET
attendee.write Read and write access to attendees. GET, POST, PUT
attendee.writeonly Write only access to attendees. POST, PUT

Dependencies

This API requires the use of the Identity v4.1 API to generate access tokens.

Access Token Usage

This API supports both company and user access tokens.

Retrieve Attendees

Retrieves a single attendee or multiple attendees. If an attendee being retrieved has an attendee type that is considered private, the caller must either be the owner of the attendee, or have the Web Services Administrator user role (Professional) or Can Administer permission (Standard) to view the attendee.

Scopes

attendee.read or attendee.write - Refer to Scope Usage for full details.

URI

https://{datacenterUri}/v4/attendees

Parameters

Name Type Format Description
attendeeTypeCode string - A code that indicates the type of attendee. By entering a value for this parameter, you can limit the results to the attendees who match the specified type.
externalId string - The external ID of an attendee. By entering a value for this parameter, you can limit the results to the attendees who match the specified external ID. Up to 10 comma-separated external IDs may be specified.
offset string - The starting point of the next set of results, after the limit specified in the limit field has been reached.
limit number int32 The number of records to return. Default value: 25, Max value: 100
userId string uuid The unique identifier of the SAP Concur user that owns the attendee. Use Identity v4.1 API to retrieve the userId. The user who is performing this API request must have the Web Services Administrator user role (Professional) or Can Administer permission (Standard) to use this parameter.

Payloads

Examples

Request

GET https://us2.api.concursolutions.com/v4/attendees
Accept: application/json
Authorization: Bearer ${access_token}

Response

HTTP/1.1 200 OK
Content-Type: application/json

{
  "items": [
    {
      "attendeeTypeCode": "BUSGUEST",
      "firstName": "John",
      "lastName": "Schmidt",
      "middleInitial": "J",
      "suffix": "Jr.",
      "company": "Concur",
      "title": "Doctor",
      "externalId": "13234255",
      "hasExceptionsPrevYear": false,
      "hasExceptionsYtd": false,
      "totalAmountPrevYear": 0,
      "totalAmountYtd": 0,
      "versionNumber": 1,
      "ownerName": "Lola, Van",
      "ownerUserId": "15e224fe-8eee-40b3-bef1-c4b4c05155be",
      "currencyCode": "USD",
      "custom8": {
          "type": "Text",
          "value": "NYC"
      },
      "id": "fed46bff-8131-4d8b-977a-e81bc14268a4",
      "uri": "https://www.us2.apiconcursolutions.com/v4/attendees/fed46bff-8131-4d8b-977a-e81bc14268a4"
    }
  ]
}

Retrieve Attendee by ID

Retrieves a specific attendee by attendee ID. If an attendee being retrieved has an attendee type that is considered private, the caller must either be the owner of the attendee, or have the Web Services Administrator user role (Professional) or Can Administer permission (Standard) to view the attendee.

Scopes

attendee.read or attendee.write - Refer to Scope Usage for full details.

URI

https://{datacenterUri}/v4/attendees/{id}

Parameters

Name Type Format Description
id string uuid Required The attendee ID.
userId string uuid The unique identifier of the SAP Concur user that owns the attendee. Use Identity v4.1 API to retrieve the userId. The user who is performing this API request must have the Web Services Administrator user role (Professional) or Can Administer permission (Standard) to use this parameter.
versionNumber number int32 The attendee’s version number. Otherwise, this defaults to the latest attendee version. This must be a positive integer.
includeDeleted boolean true / false When true, this permits retrieval of a deleted attendee. By default, this value is false.

Payloads

Examples

Request

GET https://us2.api.concursolutions.com/v4/attendees/fed46bff-8131-4d8b-977a-e81bc14268a4
Accept: application/json
Authorization: Bearer ${access_token}

Response

HTTP/1.1 200 OK
Content-Type: application/json

{
  "items": [
    {
      "attendeeTypeCode": "BUSGUEST",
      "firstName": "John",
      "lastName": "Jingleheimer",
      "middleInitial": "J",
      "suffix": "Jr.",
      "company": "Concur",
      "title": "Doctor",
      "externalId": "13234255",
      "hasExceptionsPrevYear": false,
      "hasExceptionsYtd": false,
      "totalAmountPrevYear": 0,
      "totalAmountYtd": 0,
      "versionNumber": 1,
      "ownerName": "Lola, Van",
      "ownerUserId": "15e224fe-8eee-40b3-bef1-c4b4c05155be",
      "currencyCode": "USD",
      "custom8": {
          "type": "Text",
          "value": "NYC"
      },
      "id": "fed46bff-8131-4d8b-977a-e81bc14268a4",
      "uri": "https://www.us2.apiconcursolutions.com/v4/attendees/fed46bff-8131-4d8b-977a-e81bc14268a4"
    }
  ]
}

Retrieve Attendees by IDs

Retrieves attendees by corresponding attendee IDs. If an attendee being retrieved has an attendee type that is considered private, the caller must either be the owner of the attendee, or have the Web Services Administrator user role (Professional) or Can Administer permission (Standard) to view the attendee.

Scopes

attendee.read or attendee.write - Refer to Scope Usage for full details.

URI

https://{datacenterUri}/v4/attendees?id={id}

Parameters

Name Type Format Description
id string - Required The attendee ID. Up to 10 comma-separated attendee IDs may be specified.
userId string uuid The unique identifier of the SAP Concur user that owns the attendee. Use Identity v4.1 API to retrieve the userId. The user who is performing this API request must have the Web Services Administrator user role (Professional) or Can Administer permission (Standard) to use this parameter.
includeDeleted boolean true / false When true, this permits retrieval of a deleted attendee. By default, this value is false.

Payloads

Examples

Request

GET https://us2.api.concursolutions.com/v4/attendees?id=fed46bff-8131-4d8b-977a-e81bc14268a4,9647f11d-43f8-4469-ba7c-f7a24efae5b0
Accept: application/json
Authorization: Bearer ${access_token}

Response

HTTP/1.1 200 OK
Content-Type: application/json

{
  "Items": [
    {
      "attendeeTypeCode": "BUSGUEST",
      "firstName": "John",
      "lastName": "Jingleheimer",
      "middleInitial": "J",
      "suffix": "Jr.",
      "company": "Concur",
      "title": "Doctor",
      "externalId": "13234255",
      "hasExceptionsPrevYear": false,
      "hasExceptionsYtd": false,
      "totalAmountPrevYear": 0,
      "totalAmountYtd": 0,
      "versionNumber": 1,
      "ownerName": "Lola, Van",
      "ownerUserId": "15e224fe-8eee-40b3-bef1-c4b4c05155be",
      "currencyCode": "USD",
      "custom8": {
          "type": "Text",
          "value": "NYC"
      },
      "id": "fed46bff-8131-4d8b-977a-e81bc14268a4",
      "uri": "https://www.us2.apiconcursolutions.com/v4/attendees/fed46bff-8131-4d8b-977a-e81bc14268a4"
    },
    {
      "attendeeTypeCode": "SPOUSE",
      "firstName": "Robin",
      "lastName": "Hood",
      "middleInitial": "I",
      "preferredName": null,
      "suffix": null,
      "company": "Burgers Inc.",
      "title": "Assistant",
      "externalId": "00000087",
      "hasExceptionsPrevYear": false,
      "hasExceptionsYtd": false,
      "totalAmountPrevYear": 0.00000000,
      "totalAmountYtd": 0.00000000,
      "versionNumber": 1,
      "ownerName": "Robert, Hoedt",
      "ownerUserId": "6334dc06-aee9-4a6a-aa0a-5a173457332a",
      "currencyCode": "USD",
      "custom6": {
          "type": "Boolean",
          "value": "N"
      },
      "custom8": {
          "type": "Text",
          "value": "V5E6W"
      },
      "id": "9647f11d-43f8-4469-ba7c-f7a24efae5b0",
      "uri": "https://us2.api.concursolutions.com/v4/attendees/9647f11d-43f8-4469-ba7c-f7a24efae5b0"
    }
  ]
}

Create Attendee

Creates a new attendee.

Scopes

attendee.write or attendee.writeonly - Refer to Scope Usage for full details.

URI

https://{datacenterUri}/v4/attendees

Parameters

Name Type Format Description
userId string uuid The unique identifier of the desired SAP Concur user that will own the attendee. Use Identity v4.1 API to retrieve the userId. The user who is performing this API request must have the Web Services Administrator user role (Professional) or Can Administer permission (Standard) to use this parameter.

Payloads

Examples

Request

POST https://us2.api.concursolutions.com/v4/attendees
Accept: application/json
Content-Type: application/json
Authorization: Bearer ${access_token}

{
    "attendeeTypeCode": "BUSGUEST",
    "firstName": "Olive",
    "lastName": "Tree",
    "middleInitial": "E",
    "suffix": "2nd",
    "company": "The Lumbermill Company",
    "title": "",
    "externalId": "53457343",
    "currencyCode": "USD",
    "custom6": "false",
    "custom8": "NYC"
}

Response

HTTP/1.1 200 OK
Content-Type: application/json

{
    "id": "2dcd04e8-f17e-48f2-a16b-b96c4679c723",
    "uri": "https://us2.api.concursolutions.com/v4/attendees/a962da7b-eb83-4ebe-b26e-cd44327afc7d"
}

Note

  • Creation of attendees configured as type NOSHOWS are not allowed.
  • Creation of employee attendees configured as type SYSEMP are not allowed.

Update Attendee

Updates an existing attendee.

Scopes

attendee.write or attendee.writeonly - Refer to Scope Usage for full details.

URI

https://{datacenterUri}/v4/attendees/{id}

Parameters

Name Type Format Description
id string uuid Required The attendee ID.
userId string uuid The unique identifier of the SAP Concur user that owns the attendee. Use Identity v4.1 API to retrieve the userId. The user who is performing this API request must have the Web Services Administrator user role (Professional) or Can Administer permission (Standard) to use this parameter.

Payloads

Examples

Request

PUT https://us2.api.concursolutions.com/v4/attendees/a962da7b-eb83-4ebe-b26e-cd44327afc7d
Accept: application/json
Content-Type: application/json
Authorization: Bearer ${access_token}

{
    "firstName": "Olive",
    "lastName": "Timber",
    "middleInitial": "E",
    "suffix": "2nd",
    "company": "The Lumbermill Company",
    "title": "",
    "externalId": "53457343"
}

Response

HTTP/1.1 204 NO CONTENT

Note

  • Updates to attendees configured as type NOSHOWS are not allowed.
  • Updates to employee attendees configured as type SYSEMP are not allowed.
  • Only the fields provided in the supplied object are updated. Missing fields are not altered.

Schema

Attendees

Name Type Format Description
items array Get Attendee Response The result collection.
nextPage string - The URI of the next page of results, if any.

Get Attendee Response

Name Type Format Description
attendeeTypeCode string - Required A code that indicates the type of attendee. Examples: EMPLOYEE, SPOUSE, BUSGUEST. Maximum length: 8 characters
company string - Required The name of the attendee’s company. Maximum length: 150
currencyCode string - Required The 3-letter ISO 4217 currency code for monetary amounts related to an attendee. Default Value: USD
custom1 through custom25 object Custom Field A custom field associated with the attendee. This field may or may not have data, depending on how Expense form fields are configured. If this field is not configured for the attendee type in question, the response excludes this field. For custom1-20, maximum length: 100 characters. For custom21-25, maximum length: 48 characters
externalId string - Required An identifier for the attendee, usually assigned outside of the SAP Concur systems. Maximum length: 48 characters NOTE: For HCP connectors where information returned to the SAP Concur systems represent one record per attendee+address pair, this value should be a unique identifier for that pair, and the unique identifier for the individual should be placed into a custom field.
firstName string - Required The attendee’s first name. Maximum length: 50 characters
hasExceptionsPrevYear boolean true / false Required If true, the attendee had exceptions in the previous year, based on yearly total limits for attendees.
hasExceptionsYtd boolean true / false Required If true, the attendee has exceptions in the current year, based on yearly total limits for attendees.
id string uuid Required The unique identifier of the attendee. Note: This ID is unique to the v4 API and not cross-compatible with v3.
lastName string - Required The attendee’s last name. Maximum length: 132 characters
middleInitial string - Required The attendee’s middle initial. Maximum length: 1 character
ownerName string lastName, firstName Required The name of the user who owns the attendee record.
ownerUserId string uuid Required The user UUID of the user that owns the attendee record.
preferredName string - The preferred name of the attendee. Only employee attendees configured as type SYSEMP may have preferred names. Note: This field is reserved for future support of the preferred name feature and is currently inactive.
suffix string - Required The attendee’s name suffix. Maximum length: 32 characters
title string - Required The attendee’s title. Maximum length: 32 characters
totalAmountPrevYear number double Required The total amount spent on the attendee in the previous calendar year.
totalAmountYtd number double Required The total amount spent on the attendee in the current calendar year.
uri string - Required The URI of the resource.
versionNumber number int32 Required The attendee’s version number.

Create Attendee Request

Name Type Format Description
attendeeTypeCode string - Required A code that indicates the type of attendee. Examples: EMPLOYEE, SPOUSE, BUSGUEST. Maximum length: 8 characters
company string - The name of the attendee’s company. Maximum length: 150
currencyCode string - The 3-letter ISO 4217 currency code for monetary amounts related to an attendee.
custom1 through custom25 string - A custom field associated with the attendee. This field may or may not have data, depending on how Expense is configured. If a specific custom field is not configured for the attendee type in question and the request contains a value, inserts or updates of that value are not honored. For custom1-20, maximum length: 100 characters. For custom21-25, maximum length: 48 characters
externalId string - An identifier for the attendee, usually assigned outside of the SAP Concur systems. Maximum length: 48 characters NOTE: For HCP connectors where information returned to the SAP Concur systems represent one record per attendee+address pair, this value should be a unique identifier for that pair, and the unique identifier for the individual should be placed into a custom field.
firstName string - The attendee’s first name. Maximum length: 50 characters
lastName string - Required The attendee’s last name. Maximum length: 132 characters
middleInitial string - The attendee’s middle initial. Maximum length: 1 character
suffix string - The attendee’s name suffix. Maximum length: 32 characters
title string - The attendee’s title. Maximum length: 32 characters

Create Attendee Response

Name Type Format Description
id string uuid Required The unique identifier of the attendee. Note: This ID is unique to the v4 API and not cross-compatible with v3.
uri string - Required The URI of the resource.

Update Attendee Request

Name Type Format Description
company string - The name of the attendee’s company. Maximum length: 150
custom1 through custom25 string - A custom field associated with the attendee. This field may or may not have data, depending on how Expense is configured. If a specific custom field is not configured for the attendee type in question and the request contains a value, inserts or updates of that value are not honored. For custom1-20, maximum length: 100 characters. For custom21-25, maximum length: 48 characters
externalId string - An identifier for the attendee, usually assigned outside of the SAP Concur systems. Maximum length: 48 characters NOTE: For HCP connectors where information returned to the SAP Concur systems represent one record per attendee+address pair, this value should be a unique identifier for that pair, and the unique identifier for the individual should be placed into a custom field.
firstName string - The attendee’s first name. Maximum length: 50 characters
lastName string - The attendee’s last name. Maximum length: 132 characters
middleInitial string - The attendee’s middle initial. Maximum length: 1 character
suffix string - The attendee’s name suffix. Maximum length: 32 characters
title string - The attendee’s title. Maximum length: 32 characters

Custom Field

Name Type Format Description
code string - For list fields, this is the list item code.
listItemId string - For list fields, this is the list item ID.
type string - Required The custom field type. Possible values: Amount, Boolean, ConnectedList, Date, Integer, List, Number, Text
value string - Required The value in the Org Unit or custom field. For list fields, this is the name of the list item. For custom1-20, maximum length: 100 characters. For custom21-25, maximum length: 48 characters

Error Message

Name Type Format Description
errorId string uuid The unique identifier of the error associated with the response.
errorMessage string - Required The detailed error message.
httpStatus string - Required The http response code and phrase for the response.
path string - Required The URI of the attempted request.
timestamp string date-time Required The time when the error was captured.
validationErrors array Validation Error The validation error messages.

Validation Error

Name Type Format Description
id string - The ID of the validation error.
message string - The detailed message of the validation error.
source string - The type of validation which failed.

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