Financial Documents Schemas

Expense

Expense - Employee

Name Type Format Description
employeeCustom1Code through employeeCustom21Code CustomField - The details from the custom fields. These fields may not have data, depending on the configuration. Maximum length 48 characters.
employeeCustom1Value through employeeCustom21Value CustomField - The details from the custom fields. These fields may not have data, depending on the configuration. If configured as a list, this field contains the name of the list item. Maximum length 64 characters.
employeeFirstName String - Alphanumeric. First name of employee. Maximum length 32 characters.
employeeId String - Alphanumeric. Employee ID often also serves as the employee’s Vendor ID for AP system integrations or payroll ID for payroll integrations. Maximum length 128 characters.
employeeLastName String - Alphanumeric. Last name of employee. Maximum length 32 characters.
employeeMI String - Alphanumeric. Middle initial of employee. Maximum length 1 character.
employeeOrgUnit1Code through employeeOrgUnit6Code CustomField - The details from the custom fields. These fields may not have data, depending on the configuration. Maximum length 48 characters.
employeeOrgUnit1Value through employeeOrgUnit6Value CustomField - The details from the custom fields. These fields may not have data, depending on the configuration. If configured as a list, this field contains the name of the list item. Maximum length 64 characters.

Expense - Report

Name Type Format Description
cashAdvanceReturnsAmount Number Maximum 23 digits to the left of the decimal; maximum 8 digits to the right of the decimal; with a maximum of 23 digits for the entire field. Currency. Amount of cash advance returned.
employeeCurrencyAlphaCode String 3-letter ISO 4217 alpha code. Alphanumeric. Reimbursement currency.
homeCountryCode String ISO 3166-1 alpha-2 country code. Alphanumeric. The report country. Example: United States is US.
isTest String Y/N Signifies if this report belongs to a test user in system. Y = test user, N = not a test user.
ledgerCode String - Alphanumeric. External accounting system ID. Maximum length 20 characters.
payrollPayIndicator String Y/N This field indicates whether the expense group the report user belongs to is configured to reimburse employees using Payroll.
payrollPaymentClearingAccountCode String - Alphanumeric. SAP customers who reimburse their employees via Payroll need to capture a payroll clearing account code as part of the accounting entry during the financial posting process. Maximum length 128 characters.
reportCreationDate String yyyy-mm-ddThr:min:sec.msZ Date the report was created. Maximum length 24 characters.
reportCustom1Code through reportCustom20Code CustomField - The details from the custom fields. These fields may not have data, depending on the configuration. Maximum length 48 characters.
reportCustom1Value through reportCustom20Value CustomField - The details from the custom fields. These fields may not have data, depending on the configuration. If configured as a list, this field contains the name of the list item. Maximum length 64 characters.
reportEndDate String yyyy-mm-ddThr:min:sec.msZ End date from the report header. Can be imported from trip data or manually entered.
reportId String Unique (across all SAP Concur clients) 32 character alphanumeric. Alphanumeric. Often used as a voucher number when integrating across AP systems.
reportKey Number - A unique ID (within a single SAP Concur client’s company) generated by the system. An alternative to the reportId. Starts with 1 and increments with each expense report. Maximum length 11 characters.
reportName String - Alphanumeric. Report name assigned by employee. Maximum length 40 characters.
reportOrgUnit1Code through reportOrgUnit20Code CustomField - The details from the custom fields. These fields may not have data, depending on the configuration. The second segment in the fully qualified GL string should use Org Unit 2, except the natural account field. The natural account data is stored in column 167 of the SAE. Maximum length 48 characters.
reportOrgUnit1Value through reportOrgUnit20Value CustomField - The details from the custom fields. These fields may not have data, depending on the configuration. If configured as a list, this field contains the name of the list item. Maximum length 64 characters.
reportPaymentProcessingDate String yyyy-mm-ddThr:min:sec.msZ The date that the report completed all approvals and was ready to be extracted for payment. Maximum length 24 characters.
reportStartDate String - Report start date. Maximum length 24 characters.
reportSubmitDate String - Date/time the employee submitted the report for approval. Maximum length 24 characters.
reportUserDefinedDate String - Custom date/time specified by user. Maximum length 24 characters.
revisionNumber Number - Report revision number. This will be used to track changes made to posted expenses. Default value is 1. Maximum length 32 characters.
totalApprovedAmount Number Maximum 23 digits to the left of the decimal; maximum 8 digits to the right of the decimal; with a maximum of 23 digits for the entire field. Total approved amount of the report.
versionId Number - The version of the FI Document, which is the same as the version of the API endpoint. Maximum length 32 characters.

Expense - expenseEntry

Name Type Format Description
cardAccountID String - Alphanumeric. ID for the card account. This can be used by the receiving system to condense transactions associated with this card. Maximum length 32 characters.
cardProgramTypeCode String - Alphanumeric. The code used to identify the card’s program type. Maximum length 5 characters.
cardStatementPeriodEndDate String yyyy-mm-ddThr:min:sec.msZ The date of the end of the statement period. Maximum length 24 characters.
cardStatementPeriodStartDate String yyyy-mm-ddThr:min:sec.msZ The date of the start of the statement period. Maximum length 24 characters.
cardTransactionAmount Number Maximum 23 digits to the left of the decimal; maximum 8 digits to the right of the decimal; with a maximum of 23 digits for the entire field. Currency. Amount of the charge in the spend currency.
cardTransactionCurrency String ISO 4217 3-letter alpha code. Alphanumeric. Currency code for the spend currency.
cardTransactionID String - Reference number from the credit card vendor. Maximum length 32 characters.
cardTransactionPostedAmount Number Maximum 23 digits to the left of the decimal; maximum 8 digits to the right of the decimal; with a maximum of 23 digits for the entire field. Amount of the charge in the billing currency of the card.
cardTransactionPostedCurrency String ISO 4217 3-letter alpha code. Alphanumeric. Currency code for the card billing currency.
clearingAccountCode String - Alphanumeric. Contains the expense type account code. - or - If a CBCP Personal expense, the company card clearing account code. - or - If charge is tied to a Statement Report, and accounting code is set for Company Billed card account, the card’s accounting code as specified in the Account Code field when creating or editing a CBS account. Maximum length 20 characters.
entryApprovedAmount Number Maximum 23 digits to the left of the decimal; maximum 8 digits to the right of the decimal; with a maximum of 23 digits for the entire field. Currency. Amount approved in the reimbursement currency.
entryCountryCode String 2-character country code. Alphanumeric. Report entry country code.
entryCountrySubCode String - Alphanumeric. Report entry country sub code. Maximum length 6 characters.
entryCurrAlphaCode String ISO 4217 3-letter alpha code. Alphanumeric. Currency ISO alpha code for the spend currency if not an imported credit card or the invoice currency if this is a credit card. Maximum length 4 characters.
entryCustom1Code through entryCustom40Code CustomField - The details from the custom fields. These fields may not have data, depending on the configuration. Maximum length 48 characters.
entryCustom1Value through entryCustom40Value CustomField - The details from the custom fields. These fields may not have data, depending on the configuration. If configured as a list, this field contains the name of the list item. Maximum length 64 characters.
entryDate String yyyy-mm-ddThr:min:sec.msZ Date that this expense was incurred (when the money was spent or credit card receipt date).
entryDescription String - Alphanumeric. Expense description as entered by the employee. Maximum length 64 characters.
entryElectronicReceiptId String - GUUID. Electronic receipt ID. Maximum length 24 characters.
entryExchangeRate Number - Rate used to convert from the report entry (spend) currency to the report (reimbursement) currency. Maximum length 23 characters.
entryExchangeRateDirection String M/D Alphanumeric. The direction of the exchange rate conversion. Either: M = Multiply or D = Divide.
entryId String - Report entry sync GUUID unique key. Maximum length 32 characters.
entryIsBillable String Y/N Yes or no is the expense billable.
entryIsPersonal String Y/N Yes or no is the expense personal.
entryLocationCityName String - Alphanumeric. Report entry location city name. Maximum length 64 characters.
entryLocationName String - Alphanumeric. Report entry location name. Maximum length 64 characters.
entryOrgUnit1Value through entryOrgUnit6Value CustomField - The details from the custom fields. These fields may not have data, depending on the configuration. If configured as a list, this field contains the name of the list item. Maximum length 64 characters.
entryOrgUnit1Code through entryOrgUnit6Code CustomField - The details from the custom fields. These fields may not have data, depending on the configuration. Maximum length 48 characters.
entryReceiptId String - GUUID. Non-electronic receipt image. Maximum length 32 characters.
entryReceiptType String T/R/N Alphanumeric. One of these: T = Tax receipt, R = Regular receipt, or N = No receipt.
entrySupplierTaxID String - Alphanumeric. Report entry XML receipt supplier tax ID. Maximum length 64 characters.
entryUuid String - Report Entry XML Receipt UUID. Maximum length 32 characters.
entryVendorCode String - Alphanumeric. Vendor name list short code. Maximum length 32 characters.
entryVendorDescription String - Alphanumeric. Vendor description. Maximum length 64 characters.
expensePayIndicator String Either: 1 = Expense Pay or blank = not Expense Pay. Indicates whether Expense Pay reimbursed this journal entry.
expenseTypeCode String - Alphanumeric. Code for the expense type. Maximum length 5 characters.
expenseTypeName String - Alphanumeric. Expense type name. Maximum length 64 characters.
legacyEntryId Number - Legacy report entry key. Maximum length 11 characters.
liabilityAccountCode String - Alphanumeric. The liability account code assigned to the funding account paying this entry. Maximum length 48 characters.
offsetPayType String Y/N Use Offsets. Y = Yes, N= No.
reportEntryPatKey String - Alphanumeric. Report Entry Payment Code. Maximum length 4 characters.

Expense - Allocation

Name Type Format Description
allocationCustom1Code through allocationCustom20Code CustomField - The details from the custom fields. These fields may not have data, depending on the configuration. Maximum length 48 characters.
allocationCustom1Value through allocationCustom20Value CustomField - The details from the custom fields. These fields may not have data, depending on the configuration. If configured as a list, this field contains the name of the list item. Maximum length 64 characters.
allocationId String - GUUID. System-generated unique key for this allocation record. Maximuml length 32 characters.
allocationPercentage Number - Percent of the report entry assigned to this allocation record. Maximum length 11 characters.

Expense - Journal

Name Type Format (length) Description
accountingTransactionType String - Alphanumeric. This is the Intuit QuickBooks specific transaction value. It will be null or a value (GJ, CC, or BILL) depending on if it’s a journalpayee or journalpayer. This determines if a transaction should be posted as Bill or Credit Card in QuickBooks. Maximum length 24 characters.
amountGrossCard Number Maximum 23 digits to the left of the decimal; maximum 8 digits to the right of the decimal; with a maximum of 23 digits for the entire field. Amount due to the company card of either CBCP or IBCP type for this detail row.
amountNetOfReclaim Number Maximum 23 digits to the left of the decimal; maximum 8 digits to the right of the decimal; with a maximum of 23 digits for the entire field. Currency. Gross Journal amount subtracting reclaimable tax. Or the Net Journal amount adding non-reclaimable tax.
amountNetOfTax Number Maximum 23 digits to the left of the decimal; maximum 8 digits to the right of the decimal; with a maximum of 23 digits for the entire field. Currency. Allocated net of reclaim tax. You get this by starting from the net and adding the tax that is not reclaimable, or starting with the gross and subtracting reclaimable.
amountTax Number Maximum 23 digits to the left of the decimal; maximum 8 digits to the right of the decimal; with a maximum of 23 digits for the entire field. Currency. This is the Gross Journal amount subtracting the total Tax amount.
cardTransactionReferenceNumber Number - Reference number from the credit card vendor. Maximum length 64 characters.
journalAccountCode String - Alphanumeric. Contains the expense type account code. - or - If a CBCP Personal expense, the company card clearing account code. - or - If charge is tied to a Statement Report, and accounting code is set for Company Billed card account, the card’s accounting code as specified in the Account Code field when creating or editing a CBS account. Maximum length 48 characters.
journalPayee String - Alphanumeric. Payment code name for the payee. Maximum length 4 characters.
journalPayer String - Alphanumeric. Payment code name for the payer. Maximum length 4 characters.
taxGuid String - GUUID. Unique identifier associated with the report entry tax allocation. Maximum length 32 characters.

Expense - cashAdvanceApplication

Name Type Format Description
cashAdvanceApplicationAmount Number Maximum 23 digits to the left of the decimal; maximum 8 digits to the right of the decimal; with a maximum of 23 digits for the entire field. Currency. Cash advance utilized amount.
cashAdvanceClearingAccountCode String - Alphanumeric. The Account Code is the clearing account code which was configured for the employee in the profile. Maximum length 48 characters.
cashAdvanceId String - GUUID. Unique system ID assigned to the cash advance. Maximum length 32 characters.
cashAdvanceTransactionType Number - Type of transaction: 1 = Issue or return to administrator, 2 = Application, including cash advance return expense within a report, or 3 = System cash advance, from balance carry forward.

Invoice

Invoice - requestHeader

Name Type Format Description
amountNetInvoice Number - The invoice total amount minus the shipping and tax amounts. Maximum length 23 characters.
amountShippingTotal Number - The value for the shipping amount header field. Maximum length 23 characters.
amountTax Number - The total amount of tax on a given invoice. Maximum length 23 characters.
amountVAT1 through amountVAT4 Number 23 The individual total VAT amounts for the invoice. Maximum length 23 characters.
clearingAccountCode String - Contains the expense type account code. - or - If a CBCP Personal expense, the company card clearing account code. - or - If charge is tied to a Statement Report, and accounting code is set for Company Billed card account, the card’s accounting code as specified in the Account Code field when creating or editing a CBS account. Maximum length 20 characters.
currencyAlphaCode String ISO 4217 3-letter alpha code. Currency ISO alpha code for the spend currency if not an imported credit card or the invoice currency if this is a credit card.
deliverySlipNumber String - Delivery slip number of the receipt which is associated to the invoice line item. Maximum length 256 characters.
discountPercentage Number Percentage Percent value that defines the amount of discount that would be applied.
discountTermsDays Number - Numeric value defining the discount term day amount. Maximum length 3 characters.
invoiceDate String YYYY-MM-DD Date of the invoice.
invoicePayIndicator String Y/N- Signifies if this report belongs to a test user in system.
invoiceReceivedDate String YYYY-MM-DD The date on which the invoice was received.
isTest String Y/N Signifies if this report belongs to a test user in system.
ledgerCode String - External accounting system ID. Maximum length 20 characters.
ledgerName String - The general ledger tied to the invoice. Maximum length 100 characters.
multiplePurchaseOrder String Y/N Defines whether or not multiple purchase orders are tied to the invoice.
netPaymentTermDays Number - Numeric value defining the payment term day amount. Maximum length 3 characters.
paymentDueDate String YYYY-MM-DD The date the payment is due for a given invoice.
payMethodType String Drop Down Selector. Valid format options include: ACH, client paid, check, PAYPVD, wire, card, or VCHER. The method used to pay the invoice, as of the point in time the extract is run. NOTE: It is possible for the method to be changed or updated post-extract through either the Payment Confirmation import (if the client controls payments), or through Invoice Pay (using Payment Manager).
postingDate String YYYY-MM-DD The date the invoice will be posted to the ERP system.
processCompleteDate String YYYY-MM-DD The date the invoice was processed.
reqKey Number Integer An integer that uniquely defines this invoice in SAP Concur. This is the value that the Invoice Confirmation Import uses to match to this particular invoice.
requestCreationDate String YYYY-MM-DD The date the invoice was originally saved.
requestCustom1Code through requestCustom24Code CustomField   The details from the custom fields. These fields may not have data, depending on the configuration. Maximum length 48 characters.
requestCustom1Value through requestCustom24Value CustomField - The details from the custom fields. These fields may not have data, depending on the configuration. Maximum length 48 characters.
requestDescription String - The invoice’s description. Maximum length 250 characters.
requestId String - The unique identification assigned to the invoice. Maximum length 20 characters.
requestOrgUnit1Code through requestOrgUnit6Code CustomField - The details from the custom fields. These fields may not have data, depending on the configuration. Maximum length 48 characters.
requestOrgUnit1Value through requestOrgUnit6Value CustomField - The details from the custom fields. These fields may not have data, depending on the configuration. Maximum length 48 characters.
requestTitle String - The invoice name. Maximum length 100 characters.
requestTotal Number Maximum 23 digits to the left of the decimal; maximum 8 digits to the right of the decimal; with a maximum of 23 digits for the entire field. The sum of all Line Item Amounts plus Shipping Amount and Tax Amount for the invoice.
revisionNumber Number - Invoice revision number. Default value is 1. Maximum length 32 characters.
submitDate String YYYY-MM-DD Date/time the employee submitted the invoice for approval.
vendorInvoiceNumber String - The invoice number assigned by the vendor. Maximum length 50 characters.
versionId String - The version of the FI Document, which is the same as the version of the API endpoint. Maximum length 32 characters.

Invoice - ownerEmployee

Name Type Format Description
employeeCustom1Code through employeeCustom21Code CustomField - The details from the custom fields. These fields may not have data, depending on the configuration. Maximum length 48 characters.
employeeCustom1Value through employleeCustom21Value CustomField - The details from the custom fields. These fields may not have data, depending on the configuration. Maximum length 48 characters.
employeeFirstName String - First name of employee. Maximum length 32 characters.
employeeId String - Employee ID often also serves as the employee’s Vendor ID for AP system integrations or Payroll ID for Payroll integrations. Maximum length 48 characters.
employeeLastName String - Last name of employee. Maximum length 32 characters.
employeeMI String - Middle initial of employee. Maximum length 1 character.
employeeOrgUnit1Value through employeeOrgUnit6Value CustomField - The details from the custom fields. These fields may not have data, depending on the configuration. Maximum length 48 characters.

Invoice - Vendor

Name Type Format Description
vendorCode String - The financial system’s code for this vendor. Maximum length 23 characters.
vendorContactFirstName String - Buyer contact for the vendor record’s first name. Maximum length 255 characters.
vendorContactLastName String - Buyer contact for the vendor record’s last name. Maximum length 255 characters.
vendorName String - The financial system’s name for this vendor. Maximum length 255 characters.
vendorRemitToAddressCode String Less than or equal to 64. The financial system’s code for this address.

Invoice - lineItem

Name Type Format Description
allocationAccountCode String - The Account Code for the Allocation related to this Journal Entry. Maximum length 20 characters.
allocationCustom1Code through allocationCustom20Code CustomField - The details from the custom fields. These fields may not have data, depending on the configuration. Maximum length 48 characters.
allocationCustom1Value through allocationCustom20Value CustomField - The details from the custom fields. These fields may not have data, depending on the configuration. Maximum length 48 characters.
allocationKey Number - System-generated unique key for this allocation record. Maximum length 13 characters.
allocationPercentage Number - Percent of the report entry assigned to this allocation record. Maximum length 64 characters.
journal String - Container for journal entries tied to the allocation. Maximum length 48 characters.
accountCode Number - The financial system accounting code value tied to the invoice line. Maximum length 20 characters.
amountGross Number - The gross amount (total amount) of the invoice line item. Maximum length 23 characters.
amountNet Number - The net amount of the invoice line item not including shipping and tax. Maximum length 23 characters.
amountShipping Number Maximum 23 digits to the left of the decimal; maximum 8 digits to the right of the decimal; with a maximum of 23 digits for the entire field. The value for the Shipping Amount header field. Maximum 23 digits to the left of the decimal; maximum 8 digits to the right of the decimal; with a maximum of 23 digits for the entire field.
expenseTypeCode String - Code for the expense type so a value that isn’t language dependent is returned. Maximum length is 7 characters.
expenseTypeName String - Expense type name. Maximum length 64 characters.
externalLineItemId String - The PO Line item associated with to the Invoice. Maximum length 100 characters.
lineItemCode String - The Primary Key value for the expense type. Maximum length 7 characters.
lineItemCustom1Code through lineItemCustom20Code CustomField - The details from the custom fields. These fields may not have data, depending on the configuration. Maximum length 48 characters.
lineItemCustom1Value through lineItemCustom20Value CustomField - The details from the custom fields. These fields may not have data, depending on the configuration. Maximum length 48 characters.
lineItemDeliverySlipNumber String - Delivery Slip Number of the receipt which is associated to the invoice line item. Maximum length 256 characters.
lineItemDescription String - The description of the goods or services being purchased on the individual invoice line. Maximum length 255 characters.
lineItemPurchaseOrderNumber String - The purchase order number associated with the invoice line item (for a multiple purchase order-based invoice), or the purchase order number associated with the header (for a single purchase order-based invoice). Maximum length 10 characters.
lineItemQuantity String - The quantity of the line item. Maximum length 23 characters.
lineItemSequenceOrder Number Integer Line item number for the line item related to this Journal Entry. Value is dynamically generated by the system based on the number of lines.
lineItemUnitPrice Number - The quantity unit price for the item being purchased. Maximum length 23 characters.
poLineNumber Number - The PO line item number associated to the payment request. Maximum length 48 characters.
receiptNumber Number - The Goods Receipt number. Maximum length 256 characters.
receiptQuantity Number - The Goods Received quantity. Maximum length 23 characters.
receiptItemID Number - The ID of the Goods Receipt tied to the Invoice and PO Line. Maximum length 48 characters.

Invoice - Tax

Name Type Format Description
amountTax Number - The taxation amount that exists on the invoice line. Maximum length 23 characters.
taxCode String - Tax code assigned to this tax authority for the expense type entered on the expense entry. Maximum length 20 characters.
taxField String - Defines which database field the tax resides in. Maximum length 20 characters.

Cash Advance

Cash Advance - employeeData

Name Type Format Description
employeeCustom1Code through employeeCustom21Code CustomField - The details from the custom fields. These fields may not have data, depending on the configuration. Maximum length 48 characters.
employeeCustom1Value through employeeCustom21Value CustomField - The details from the custom fields. These fields may not have data, depending on the configuration. Maximum length 64 characters.
employeeFirstName String - Alphanumeric. First name of employee. Maximum length 32 characters.
employeeId String - Alphanumeric. Employee ID often also serves as the employee’s Vendor ID for AP system integrations or Payroll ID for Payroll integrations. Maximum length 128 characters.
employeeLastName String - Alphanumeric. Last name of employee. Maximum length 32 characters.
employeeMI String - Alphanumeric. Middle initial of employee. Maximum length 1 character.
employeeOrgUnit1Code through employeeOrgUnit6Code CustomField - The details from the custom fields. These fields may not have data, depending on the configuration. Maximum length 48 characters.
employeeOrgUnit1Value through employeeOrgUnit6Value CustomField - The details from the custom fields. These fields may not have data, depending on the configuration. Maximum length 64 characters.

Cash Advance - cashAdvanceData

Name Type Format Description
cardAccountID String - Alphanumeric. ID will be used initially by the receiving system to “condense” transactions associated with this card. It will also be used to retrieve the card number in a separate API call. Maximum length 32 bytes.
cardTransactionAmount Number Maximum 23 digits to the left of the decimal; maximum 8 digits to the right of the decimal; with a maximum of 23 digits for the entire field. Currency. Amount of the charge in the spend currency.
cardTransactionCurrency String ISO 4217 3-letter alpha code. Alphanumeric. Currency code for the spend currency.
cardTransactionID String - Alphanumeric. Calculated value assigned to this card entry during the import process. Maximum length 32 characters.
cardTransactionPostedAmount Number Maximum 23 digits to the left of the decimal; maximum 8 digits to the right of the decimal; with a maximum of 23 digits for the entire field. Currency. Amount of the charge in the billing currency of the card.
cardTransactionPostedCurrency String ISO 4217 3-letter alpha code. Alphanumeric. Currency code for the card billing currency.
cashAdvanceId String - GUUID. Unique system ID assigned to the cash advance. Maximum length 32 characters.
clearingAccountCode String - Alphanumeric. Contains the expense type account code. - or - If a CBCP Personal expense, the company card clearing account code. - or - If charge is tied to a Statement Report, and accounting code is set for Company Billed card account, the card’s accounting code as specified in the Account Code field when creating or editing a CBS account. Maximum length 20 characters.
countryCode String ISO 3166-1 alpha-2 country code. Alphanumeric. The report country. Example: United States is US.
countrySubCode String - Alphanumeric. Report entry country sub code. Maximum length 6 characters.
currencyAlphaCode String ISO 4217 3-letter alpha code. Alphanumeric. Currency ISO alpha code for the spend currency if not an imported credit card or the invoice currency if this is a credit card.
currencyNumCode String ISO 4217 3-letter alpha code. Alphanumeric. Currency code for the transaction currency using ISO number code.
employeeCurrencyAlphaCode String ISO 4217 3-letter alpha code. Alphanumeric. Reimbursement currency.
exchangeRate Number - Rate used to convert from the report entry (spend) currency to the report (reimbursement) currency. Maximum length 23 characters.
expensePayIndicator String Y/N Indicates whether Expense Pay reimbursed this journal entry. Either: Y = Expense Pay or N = not Expense Pay.
issuedDate String yyyy-mm-ddThr:min:sec.msZ Date of issue.
isTest String Y/N Signifies if this report belongs to a test user in system.
entrylocationName String - Alphanumeric. The report entry location name (for example, city name). Maximum length 64 characters.
name String - Alphanumeric. Cash advance request name. Maximum length 40 characters.
paymentMethod String 0 = Non-Expense Pay method used for disbursement or 1 = Expense Pay method used for disbursement. Alphanumeric. The method used, either Expense Pay or Other, used for disbursement of the cash advance.
purpose String - Alphanumeric. Describes the purpose of cash advance issued. Maximum length 2,000 characters.
requestAmount Number Maximum 23 digits to the left of the decimal; maximum 8 digits to the right of the decimal; with a maximum of 23 digits for the entire field. Currency. For issue journal record, the total amount of the cash advance in the cash advance transaction currency.
requestDate String yyyy-mm-ddThr:min:sec.msZ Date of cash advance request from the detailed cash advance record.
requestedDisbursementDate String yyyy-mm-ddThr:min:sec.msZ Cash advance disbursement date.
transactionType String 1 = Issue or Return to Administrator, 2 = Application, including Cash Advance Return expense within a report, or 3 = System Cash advance, from balance carry forward. Alphanumeric. Type of transaction.
travelEndDate String yyyy-mm-ddThr:min:sec.msZ The last day of the trip on the assigned travel request itinerary.
travelStartDate String yyyy-mm-ddThr:min:sec.msZ The first day of the trip on the assigned travel request itinerary.

Cash Advance - journalData

Name Type Format Description
accountCode String - Alphanumeric. Contains the expense type account code. - or - If a CBCP Personal expense, the company card clearing account code. - or - If charge is tied to a Statement Report, and accounting code is set for Company Billed card account, the card’s accounting code as specified in the Account Code field when creating or editing a CBS account. Maximum length 48 characters.
amount Number Maximum 23 digits to the left of the decimal; maximum 8 digits to the right of the decimal; with a maximum of 23 digits for the entire field. Currency. Value, as credit or debit, of the amount to be exchanged between the payer and payee for this expense account code (not an absolute value) EXAMPLES: Value of zero, credit, or debit, as the following: 0 (Zero) “0,” + (Plus / Debit) “+50.00,” or - (Minus / Credit) “-50.00.”
debitOrCredit String DR/CR Alphanumeric. Either: DR = Debit or CR = credit.
payee String - Alphanumeric. Either a company or an employee depending on the payment type. Maximum length 64 characters.
payer String - Alphanumeric. Either a company or an employee depending on the payment type. Maximum length 64 characters.
paymentCode String - Alphanumeric. The payment code for either a payee or payer. Maximum length 80 characters.